Datenschutz

Data collection:

  • Information about the browser type and version used
  • The user's operating system
  • The user's internet service provider
  • The user's IP address
  • Date and time of access
  • Websites from which the user's system accesses our website
  • Websites accessed by the user's system via our website

In addition, we use the open-source software tool Matomo (formerly PIWIK) on our website to analyse the browsing behaviour of our users. The software sets a cookie on the user's computer (see above regarding cookies). When individual pages of our website are accessed, the following data is stored:

  • Two bytes of the IP address of the user's accessing system
  • The accessed webpage
  • The website from which the user arrived at the accessed page (referrer)
  • The subpages accessed from the accessed webpage
  • The time spent on the webpage
  • The frequency of visits to the webpage

The software runs exclusively on the servers of our website. Personal data of users is only stored there. Data is not passed on to third parties.

On our website you have the option to subscribe to a free newsletter. Your email address will be stored by us from the input form for the newsletter. The date and time of registration are also recorded.

Registration as a Speaker & Call for Participation

On our website you can participate in our Call for Participation. In order to process your registration, we collect and process the following data based on the consent declaration you provided during registration:

Required fields:

  • Name, pseudonym
  • Links (optional),
  • Job,
  • Position,
  • Photo, avatar
  • and short biography

In addition, we process non-public contact data (email, mobile phone number, gender (voluntary), country of origin (voluntary)) for the purpose of organising the events.

After registration, we collect and store the data in the content management system (CMS). The data is forwarded internally and exported from the CMS to our local database for further processing.

We use the data to organise the event, in particular

  • we publish some of the data (e.g. name, position, email address) in the programme,
  • we print some of the data (e.g. name, position) on your name badge,
  • we pass some of the data (e.g. name, job, function) on to the moderators of the forums/workshops,
  • we may use your contact details (e.g. name, email address) to send event-relevant materials (e.g. programme, evaluation, conference proceedings),
  • we pass your data (e.g. name, position, function) on to the cooperating institution insofar as this is necessary for the provision of services.

You have the option to object to the use of your data for these purposes at any time, in whole or in part, by sending an email with your objection to it@re-publica.com. We will then immediately cease sending further information and your data will be deleted. In this case, we may no longer be able to respond to your enquiry or guarantee your participation in the event. After publication of the programme (approx. 4–8 weeks before the event), it is no longer possible to object to the use of data as described under point 1.

Applications:

YouTube
We embed videos from the platform "YouTube" provided by

Google LLC,
1600 Amphitheatre Parkway,
Mountain View,
CA 94043, USA,

Privacy policy: https://www.google.com/policies/privacy/, Opt out: https://adssettings.google.com/authenticated.

Podigee
We embed audio streams from the platform "Podigee" provided by

Podigee UG
Am Walde 2
56249 Herschbach
Germany

Privacy policy: https://www.podigee.com/de/about/privacy/

Mailchimp
We use Mailchimp as our newsletter service provider.

The Rocket Science Group, LLC
675 Ponce de Leon Ave NE
Suite 5000
Atlanta, GA 30308 USA

Privacy policy: https://mailchimp.com/legal/

Brevo GmbH
Köpenicker Straße 126
10179 Berlin
Germany

Privacy policy: https://www.brevo.com/legal/privacypolicy/

Integration of OpenStreetMap

This website uses the API (application programming interface) of OpenStreetMap to display geographical information visually. OpenStreetMap is provided on the basis of the Open Data Commons (ODbL) by the OpenStreetMap Foundation.

Further information on data processing and privacy notices from OSM can be found here:

https://wiki.openstreetmap.org/wiki/Privacy_Policy

Eventbrite

Within our event offering, functions and content of the Eventbrite service are integrated. This includes the ticket shop, which is embedded via a JavaScript widget. When the widget is loaded, a connection to Eventbrite's servers is established, transmitting your IP address as well as information about your browser and device to Eventbrite. When you purchase a ticket, Eventbrite processes the data you provide (e.g. name, email address, billing and payment details, and any further information requested during the order process) in order to complete your order and send you your ticket. The legal basis for this is Art. 6(1)(b) GDPR.

Eventbrite uses cookies and comparable technologies in this context. In addition to technically necessary cookies that enable the order process and remember which shopping cart belongs to you, Eventbrite also sets cookies for analytics, personalisation and marketing purposes. These non-essential technologies are only activated with your consent (Section 25(1) TDDDG, Art. 6(1)(a) GDPR). You can withdraw your consent at any time with effect for the future via our cookie settings.

Eventbrite also processes personal data in the USA. Eventbrite is certified under the EU-US Data Privacy Framework and additionally relies on the European Commission's Standard Contractual Clauses pursuant to Art. 46 GDPR.

Where Eventbrite processes data on our behalf, this takes place on the basis of a data processing agreement pursuant to Art. 28 GDPR. Beyond this, Eventbrite processes certain data — in particular usage, device and tracking data for its own analytics, product and advertising purposes — as an independent controller. Eventbrite's own privacy policy applies to that processing.

Eventbrite, Inc.
95 Third Street, 2nd Floor
San Francisco, CA 94103
USA

Representative in the EU:
Eventbrite Operations (IE) Limited
97 South Mall
Cork, T12 XV54
Ireland

Privacy information from Eventbrite
Eventbrite Cookie Policy

 

Hubspot

For the management of contacts in partner management, we use the CRM system Hubspot.

1 Sir John Rogerson's Quay,
Dublin 2
Ireland

Privacy information from Hubspot

a. Responsible parties

republica GmbH
Schönhauser Allee 6/7
10119 Berlin
Managing Director: Andreas Gebhard
Email: info(at)re-publica.de

b. Data protection contact

it@re-publica.com

c. Purpose of processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the user's IP address must be stored for the duration of the session.

In addition, we use the data to optimise the website and to ensure the security of our information technology systems. Statistics derived from the collected data are also used as proof of legitimacy for funding provided. No evaluation of the data for marketing purposes takes place in this context.

These purposes also constitute our legitimate interest in data processing pursuant to Art. 6(1)(f) GDPR.

The email address is processed for the purpose of sending our newsletter.

d. Legal basis

Legal basis for the newsletter:

Where we obtain the consent of the data subject for processing operations involving personal data, Art. 6(1)(a) GDPR serves as the legal basis.

Legal basis for web analysis:

Where processing is necessary to safeguard a legitimate interest of our company or a third party, and where the interests, fundamental rights and freedoms of the data subject do not override the former interest, Art. 6(1)(f) GDPR serves as the legal basis for processing.

f. Recipients

User data is transmitted to:

Hetzner Online GmbH (service provider for the operation of the web system and the server)
Industriestraße 25
91710 Gunzenhausen
Germany

g. No transfer to third countries takes place.

h. Storage period

Data is deleted as soon as it is no longer required for the purpose for which it was collected. In the case of data collected to provide the website, this is when the respective session has ended.

Where IP addresses are stored in log files:

In the case of data stored in log files, this is the case after no more than four weeks. Storage beyond this period is possible. In such cases, the IP addresses of users are deleted or anonymised so that it is no longer possible to identify the accessing client.

The user's email address is stored for as long as the newsletter subscription is active.

i. Rights

Right of access

You can request confirmation from us as to whether personal data concerning you is being processed by us.
If such processing takes place, you can request the following information from us:

  1. the purposes for which the personal data is processed;
  2. the categories of personal data being processed;
  3. the recipients or categories of recipients to whom your personal data has been or will be disclosed;
  4. the planned duration of storage of your personal data or, if specific information on this is not possible, the criteria for determining the storage period;
  5. the existence of a right to rectification or erasure of your personal data, a right to restriction of processing by the controller, or a right to object to such processing;
  6. the existence of a right to lodge a complaint with a supervisory authority;
  7. all available information about the origin of the data, where the personal data is not collected from the data subject;
  8. the existence of automated decision-making, including profiling, pursuant to Art. 22(1) and (4) GDPR and – at least in these cases – meaningful information about the logic involved and the significance and envisaged consequences of such processing for the data subject.

You have the right to request information as to whether your personal data is transferred to a third country or an international organisation. In this context, you may request to be informed about the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

You have the right to rectification and/or completion from us if your personal data is inaccurate or incomplete. We must carry out the rectification without delay.

Right to restriction of processing

You may